Staff Accountant
Position Title: Staff Accountant
Type of Position: Permanent, Full Time, Non-exempt
Reports To: Deputy General Manager (DGM) and/or General Manager (GM)
General Description: The Staff Accountant (SA) provides accurate quantitative information on the Association's financial position, liquidity, and cash flow of the Association This SA is also responsible to work with the DGM on human resources matters including being the initial interface with the health insurance company for staff members.
Location: Falls Church, Fairfax County, VA.
Schedule: Monday through Friday 9:00 a.m. to 6:00 p.m. The Bookkeeper is required to attend one committee meeting a month. The Bookkeeper is paid for attending this meeting.
Education: Bachelor's degree in accounting, finance, or related field preferred. Additional certifications (CPA or CMA) are a plus.
Experience: A minimum of five (5) years' experience in an accounting position. Preferably with a large condominium, HOA, or apartment building.
Compensation: Compensation is commensurate with experience. The range would be $22.00 to $26:00 per hour. There is a very generous benefits package.
Application Requirements:
- Need to provide proof of legal status to work in the Unites States.
- Will need to pass a background check and drug screening.
- Have a negative COVID-19 test to start. This will be paid for by the Association. If the test is positive, the start date will be moved until the test is negative.
- Fully vaccination for COVID-19 is preferred, but not required.
Personal Qualifications:
- Must have a good working knowledge of computers. This includes, but is not limited to, the following:
- Excel
- Microsoft Word
- BuildingLink, after in-house training.
- TOPS Financial Software, after in-house training.
- Using mobile phone-based apps, after in-house training.
- Must be a self-starter and well organized.
- Ability to work independently.
- Ability to read and understand in English is mandatory.
- Ability to speak clearly.
- Ability to read and understand information presented orally and in writing.
- Exceptional problem-solving skills.
- Exceptional customer service skills.
- Good written and verbal communication.
- Attention to detail.
- Ability to work well with others in a team environment.
- Must have reliable transportation.
- Must be punctual.
- Solid understanding of accounting principles.
- Data entry skills along with a "knack" for numbers.
- Hands-on experience with spreadsheets and accounting software.
- Working knowledge of the Generally Accepted Accounting Principles (GAAP).
Responsibilities: The SA performs accounting duties for all phases of the accounting cycle utilizing a computer, applicable software programs and automated accounting systems, including, but not limited to the following:
- Preparing financial statements and some tax forms.
- Reconciling bank statements.
- Maintaining general ledger accounts.
- Handling billing issues in account payables and receivables.
- Discussing with owners regarding their Association accounts.
- Address all owner questions of a financial concern.
- Daily Activities:
- Post AR to accounts in TOPs for invoices.
- Run the No Service List to provide to office and front desk.
- Replenish Petty Cash.
- Make remote deposits with desk scanner.
- Provide change to front desk as needed.
- Post payments in TOPS.
- Enter Work Order Invoices into TOPS.
- Maintain good public relations with all resident and staff personnel.
- Upload account balances to BuildingLink.
- Weekly Activities:
- Prepare bank deposits for any cash from front desk sale or checks that cannot be remotely scanned for deposit.
- Enter approved AP invoices.
- Sent reminder notices to owners for unpaid work order invoices.
- Bi-weekly Activities:
- Process and submit payroll.
- Enter Payroll Journal Entries.
- Fund 401k employee contributions and loan repayments.
- Send payroll information to Third Party Administrator.
- AP filing as needed.
- Process and print AP checks on the 15th and 30th of each month.
- Process delinquency letters and forward accounts to legal per Association Policy.
- Prepare check register for Financial Committee member to review AP checks.
- Monthly Activities:
- Process owner ACH payments on 5th of the month or next business day.
- Post ACH payments to each unit's account.
- Delinquent Accounts: Prepare letters for signature of the SHUOA Treasurer of reminder letters to owners who are 10 days overdue in the given month of making payment of the monthly condo fee. For those owners who remain overdue at day 30 in the given month, prepare a second reminder letter for the Treasurer's signature.
- Turn over any owners who are more than 30 days past due to legal counsel for collections in accordance with the SHUOA policies.
- Prepare Month end Journal entries and post.
- Post Storage, parking rentals etc. condo fees into accounting database.
- Prepare financial statements by the 10th of each month for review by GM and DGM.
- Update schedule book to match accounts on balance sheet.
- Update Reserve Schedule.
- Post late fees in TOPS.
- Bank Reconciliations.
- Annually Activities:
- Accrue Leave JE's.
- Payroll Reconciliation.
- Complete census for 401k Third Party Administrator.
- Close out year in accounting database.
- Prepare for audit and work closely with the auditing accountant.
- Update new AP files for the year.
- Fund 401 K for year.
- Enter coming year's budget into TOPS.
- Send coming year's assessment letter to owners.
- Print and send out coupons for the coming year.
- As needed Activities:
- Process move ins/outs.
- Updating owner information.
- Maintaining Property information.
- Respond to settlement company inquires.
- Print coupons for new owners throughout the year.
- Set up new ACH debits for owners that may have enrolled.
- Enroll any new employees in health benefit plans, 401 K etc.
- Keep benefits information up to date for new employees.
- Work with 401k third party administrator for any loan on distribution requests.
- Maintain HR files.
- File all accounting filing.
- Maintain the TOPS data base. This includes, but is not limited to:
Interactions: The nature of the SA position is such that they interact with all employees, owners, vendors, and residents.
The above is not an all-inclusive job description. This Job Description is dynamic and is subject to chance as the needs of the Association may require.