Account Clerk III
Los Rios Community College District
Sacramento, CA
Full-time
Accounting
Posted on April 19, 2024
Posting Details
Position Information
Job Posting Title
Account Clerk III
Location
Los Rios Community College District (Sacramento City College)
Department Location
Business Services Office
Posting Number
C03124P
Position Type
Classified (Regular)
Temporary Position Category
N/A
The Institution
About
Founded in 1916, Sacramento City College (SCC) is a multi-campus, urban college that consists of a 70-acre main campus across from William Land Park. The College has two educational centers, one in Davis on the campus of the University of California, Davis, and one in West Sacramento located adjacent to the public library, community center, and civic center. SCC is a vibrant teaching and learning institution with approximately 20,000 day and evening students and is recognized as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI).
Our Strengths
SCC has a rich history in the community and has expanded educational opportunities to students across the region. SCC awards Associate in Arts or Science degrees as well as Associate Degrees for Transfer, which guarantee transfer into the California State University system. The College offers Career Education certificates and degrees, transfer credit for students who desire to continue their education at a four-year college or university, and instruction in basic skills such as English, English as a second language, and mathematics.
Our Vision
Faculty and staff at SCC value a collaborative and diverse campus community. As one of four colleges within the Los Rios Community College District, Sacramento City College embraces change, values excellence in academic achievement, and supports the success of students as they pursue their dreams.
Position Summary
Under minimal oversight, serve as the technical resource, performing the more complex clerical accounting duties such as opening and closing accounts, posting to ledgers, preparing journal entries, and financial reports.
For a detailed job description for this Los Rios Classified Employees Association (White Collar) posting click here.
Salary
$4,212.17 per month LRCCD Salary Schedules
Additional Salary Information
No additional salary information to note
Additional Information
Benefits
Los Rios Community College District offers competitive salaries and a very comprehensive employee benefits package to include medical insurance, CalPERS retirement, and opportunities for additional insurance and financial investments.
Full-time, twelve-month employees receive 18 days of annual paid holidays, 15 days' vacation yearly (with increases after 5 & 10 years), and 8 hours of sick leave per month. Los Rios also offers professional development opportunities with the district and financial support and/or paid time off to complete external academic studies. You are eligible for the aforementioned benefits as a regular employee with a permanent assignment of 0.50 FTE or greater. To calculate this position's FTE, take the number of hours per week divided by 40, to get the percentage of hours worked. Then take the number of months worked divided by 12, to get the percentage of work year. Then take the percentage of hours worked multiplied by the percentage of months worked to get the position's FTE (e.g., a position that is 30 hours per week with a work year of 10 months: 30/40 = 0.75; 10/12 = 0.8333; 0.75 * 0.8333 = 0.625 FTE). For the full LRCEA contract agreement details click here.
Assignment Responsibilities
Prepare change funds for revolving fund operations; evaluate records for accuracy of balances, postings, calculations, and other records pertaining to business or operating transactions, and reconcile or note discrepancies; compile reports and tables to show statistics related to cash receipts, expenditures, accounts payable and receivable, and profit and loss; prepare bank deposits and reconcile cash register tapes; serve as counter receptionist providing general information on college activities and answers student questions using databases and District's website; perform basic financial calculations such as amounts due, balances, discounts, equity, and principal; review data for accuracy and completeness and reconcile discrepancies; prepare daily cash reports and accounts payable using accounting programs and reports; process incoming invoices by checking extensions, discounts and tax; verify balances and entries, calculations, and postings recorded by other workers; process negotiable instruments such as checks and vouchers; prepare student loan checks for distribution; process credit card transactions; perform financial calculations, such as calculations for student installment payment plans; prepare and input purchasing requisitions.
Prepare financial and statistical reports; process invoices, returned checks, posts bad debt entries, coordinate with collection agencies or follow up on collections of past due receivables; handle student related issues; monitor and reconcile account balances before issuing checks; prepare accounts payable for payment and pay invoices; review requisitions for completeness and accuracy; assist with the audit of warrants before they are distributed; determine applicability of federal or state tax and apply correct rate; audit student and classified employee Intents to Employ and timesheets, verify account codes used, and assist in resolving payroll problems and issues; assign or use accounting code numbers for income and expenditure items; prepare files and verify accuracy for hand-generated checks; perform financial calculations and analyze information on travel authorizations/disbursements to ensure adherence to District policy; receive control figures and balance output data to control figures; prepare journal entries and budget transfers.
In addition, process receiving transactions on purchase orders; prepare daily trial balances, bank reconciliation's, profit and loss statements, and sales tax reports; maintain claims registers and general ledger journals for District funds, accounts payable, student refunds, and vendor warrants; maintain fixed asset data; perform general ledger posting for income and journals and analyze for accuracy of postings; serve as full-charge bookkeeper for student association and other college collected funds and accounts; reconcile college journals with District reports, and District journal with County of Sacramento journal; close and reopen books of account, such as reconciling and balancing for year-end close. Perform related duties as assigned.
Work Year
12 month
Work Schedule
9:00 a.m. to 5:30 p.m., Monday – Thursday; and
8:00 a.m. to 4:30 p.m., Friday
Total Hrs per Week/Day
40 hours per week
Special Requirements
Minimum Qualifications
EXPERIENCE: Three years of experience related to the duties of the position.
Promotional: One year of experience in Los Rios Community College District performing clerical duties as an Account Clerk II. (Promotional applies to regular, current Classified employees working with the Los Rios Community College District.)
Have an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, including those with physical or learning disabilities as it relates to differences in learning styles; and successfully foster and support an inclusive educational and employment environment.
(Experience Requirement: One year of experience is equal to 12 months of experience at 40 hours per week. Applicable part-time experience will be converted to the full-time equivalent for purposes of meeting the experience requirement. Education Requirement: One year of education is equal to 30 semester units.)
Education must be from an accredited institution.
Application Instructions
Applicants applying to this position are REQUIRED to complete and submit:
Posting Detail Information
Posting Date
04/19/2024
Closing Date
05/12/2024
Open Continuously
No
Beginning On (or About)
07/01/2024
Ending Date, if Temporary or Interim
How and where to apply
Please visit our Frequently Asked Questions for complete information on how to apply online with our District. If you need assistance with any phase of the application process, please call (916) 568-3112 during regular business hours 8:00 a.m. – 5:00 p.m. PST, Monday through Friday.
After hour inquiries should be emailed to HR@losrios.edu. Submission of applications are by 11:59 p.m., of the posting closing date.
Conditions
Offers of employment are contingent upon the successful clearance from a criminal background check and proof of identity and eligibility to work in the United States prior to the first day of work. Tuberculosis (TB) risk assessment and Certificate of Completion must be obtained within 15 days from the start of employment. The District may select additional qualified candidates should unexpected vacancies or needs occur. When education is a requirement for the position, official academic transcripts from the accredited institution must be submitted within 60 days of hire.
For the latest information on Los Rios Community College's COVID-19 protocol, please visit COVID-19 Updates.
Quicklink
https://jobs.losrios.edu/postings/25207
Supplemental Questions
Required fields are indicated with an asterisk (*).
Required Documents
Position Information
Job Posting Title
Account Clerk III
Location
Los Rios Community College District (Sacramento City College)
Department Location
Business Services Office
Posting Number
C03124P
Position Type
Classified (Regular)
Temporary Position Category
N/A
The Institution
About
Founded in 1916, Sacramento City College (SCC) is a multi-campus, urban college that consists of a 70-acre main campus across from William Land Park. The College has two educational centers, one in Davis on the campus of the University of California, Davis, and one in West Sacramento located adjacent to the public library, community center, and civic center. SCC is a vibrant teaching and learning institution with approximately 20,000 day and evening students and is recognized as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI).
Our Strengths
SCC has a rich history in the community and has expanded educational opportunities to students across the region. SCC awards Associate in Arts or Science degrees as well as Associate Degrees for Transfer, which guarantee transfer into the California State University system. The College offers Career Education certificates and degrees, transfer credit for students who desire to continue their education at a four-year college or university, and instruction in basic skills such as English, English as a second language, and mathematics.
Our Vision
Faculty and staff at SCC value a collaborative and diverse campus community. As one of four colleges within the Los Rios Community College District, Sacramento City College embraces change, values excellence in academic achievement, and supports the success of students as they pursue their dreams.
Position Summary
Under minimal oversight, serve as the technical resource, performing the more complex clerical accounting duties such as opening and closing accounts, posting to ledgers, preparing journal entries, and financial reports.
For a detailed job description for this Los Rios Classified Employees Association (White Collar) posting click here.
Salary
$4,212.17 per month LRCCD Salary Schedules
Additional Salary Information
No additional salary information to note
Additional Information
Benefits
Los Rios Community College District offers competitive salaries and a very comprehensive employee benefits package to include medical insurance, CalPERS retirement, and opportunities for additional insurance and financial investments.
Full-time, twelve-month employees receive 18 days of annual paid holidays, 15 days' vacation yearly (with increases after 5 & 10 years), and 8 hours of sick leave per month. Los Rios also offers professional development opportunities with the district and financial support and/or paid time off to complete external academic studies. You are eligible for the aforementioned benefits as a regular employee with a permanent assignment of 0.50 FTE or greater. To calculate this position's FTE, take the number of hours per week divided by 40, to get the percentage of hours worked. Then take the number of months worked divided by 12, to get the percentage of work year. Then take the percentage of hours worked multiplied by the percentage of months worked to get the position's FTE (e.g., a position that is 30 hours per week with a work year of 10 months: 30/40 = 0.75; 10/12 = 0.8333; 0.75 * 0.8333 = 0.625 FTE). For the full LRCEA contract agreement details click here.
Assignment Responsibilities
Prepare change funds for revolving fund operations; evaluate records for accuracy of balances, postings, calculations, and other records pertaining to business or operating transactions, and reconcile or note discrepancies; compile reports and tables to show statistics related to cash receipts, expenditures, accounts payable and receivable, and profit and loss; prepare bank deposits and reconcile cash register tapes; serve as counter receptionist providing general information on college activities and answers student questions using databases and District's website; perform basic financial calculations such as amounts due, balances, discounts, equity, and principal; review data for accuracy and completeness and reconcile discrepancies; prepare daily cash reports and accounts payable using accounting programs and reports; process incoming invoices by checking extensions, discounts and tax; verify balances and entries, calculations, and postings recorded by other workers; process negotiable instruments such as checks and vouchers; prepare student loan checks for distribution; process credit card transactions; perform financial calculations, such as calculations for student installment payment plans; prepare and input purchasing requisitions.
Prepare financial and statistical reports; process invoices, returned checks, posts bad debt entries, coordinate with collection agencies or follow up on collections of past due receivables; handle student related issues; monitor and reconcile account balances before issuing checks; prepare accounts payable for payment and pay invoices; review requisitions for completeness and accuracy; assist with the audit of warrants before they are distributed; determine applicability of federal or state tax and apply correct rate; audit student and classified employee Intents to Employ and timesheets, verify account codes used, and assist in resolving payroll problems and issues; assign or use accounting code numbers for income and expenditure items; prepare files and verify accuracy for hand-generated checks; perform financial calculations and analyze information on travel authorizations/disbursements to ensure adherence to District policy; receive control figures and balance output data to control figures; prepare journal entries and budget transfers.
In addition, process receiving transactions on purchase orders; prepare daily trial balances, bank reconciliation's, profit and loss statements, and sales tax reports; maintain claims registers and general ledger journals for District funds, accounts payable, student refunds, and vendor warrants; maintain fixed asset data; perform general ledger posting for income and journals and analyze for accuracy of postings; serve as full-charge bookkeeper for student association and other college collected funds and accounts; reconcile college journals with District reports, and District journal with County of Sacramento journal; close and reopen books of account, such as reconciling and balancing for year-end close. Perform related duties as assigned.
Work Year
12 month
Work Schedule
9:00 a.m. to 5:30 p.m., Monday – Thursday; and
8:00 a.m. to 4:30 p.m., Friday
Total Hrs per Week/Day
40 hours per week
Special Requirements
Minimum Qualifications
EXPERIENCE: Three years of experience related to the duties of the position.
Promotional: One year of experience in Los Rios Community College District performing clerical duties as an Account Clerk II. (Promotional applies to regular, current Classified employees working with the Los Rios Community College District.)
Have an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, including those with physical or learning disabilities as it relates to differences in learning styles; and successfully foster and support an inclusive educational and employment environment.
(Experience Requirement: One year of experience is equal to 12 months of experience at 40 hours per week. Applicable part-time experience will be converted to the full-time equivalent for purposes of meeting the experience requirement. Education Requirement: One year of education is equal to 30 semester units.)
Education must be from an accredited institution.
Application Instructions
Applicants applying to this position are REQUIRED to complete and submit:
- A Los Rios Community College District Application
- Resume
- Letter of Interest
- Applications submitted without all required documents, listed above, will be disqualified.
- Applicants indicating “see resume” on the application will not have that referenced experience considered for minimum qualifications, which may lead to the application being disqualified.
- Only information (education, experience, etc.) listed on the application will be considered for minimum qualifications.
- Applicants, including current Los Rios Community College District employees, are required to provide official transcripts, if required to meet the minimum qualifications for the position.
- Applicants are required to submit official transcripts within 60 days of the time of hire.
- Graduate advising documents and grade reports will not be accepted as official transcripts.
- Individuals who have completed college or university course work at an institution in a country other than the United States must obtain a complete evaluation of foreign transcripts, degrees, and other relevant documents.
- A foreign transcript evaluation is required any time foreign course work is used to meet minimum qualifications and/or salary placement even if the foreign transcript has been accepted by a college or university in the United States.
- Foreign transcript evaluations are ONLY accepted from AICE (Association of International Credential Evaluations, Inc.) or NACES (The National Association of Credential Evaluation Services) agencies or evaluators. For additional information on foreign transcript evaluations click here.
Posting Detail Information
Posting Date
04/19/2024
Closing Date
05/12/2024
Open Continuously
No
Beginning On (or About)
07/01/2024
Ending Date, if Temporary or Interim
How and where to apply
Please visit our Frequently Asked Questions for complete information on how to apply online with our District. If you need assistance with any phase of the application process, please call (916) 568-3112 during regular business hours 8:00 a.m. – 5:00 p.m. PST, Monday through Friday.
After hour inquiries should be emailed to HR@losrios.edu. Submission of applications are by 11:59 p.m., of the posting closing date.
Conditions
Offers of employment are contingent upon the successful clearance from a criminal background check and proof of identity and eligibility to work in the United States prior to the first day of work. Tuberculosis (TB) risk assessment and Certificate of Completion must be obtained within 15 days from the start of employment. The District may select additional qualified candidates should unexpected vacancies or needs occur. When education is a requirement for the position, official academic transcripts from the accredited institution must be submitted within 60 days of hire.
For the latest information on Los Rios Community College's COVID-19 protocol, please visit COVID-19 Updates.
Quicklink
https://jobs.losrios.edu/postings/25207
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Can you perform the essential functions of the position you are applying to with or without reasonable accommodations?
- Yes
- No
- * If hired, can you provide proof that you are eligible to work in the United States (LRCCD does not provide sponsorship)?
- Yes
- No
- * Considering this specific position that you are applying to – where/how did you learn about this position?
- Asian Pacific Islander Legacy - Los Rios Employee Group
- Before The Movie - Movie Theater Advertisement
- Black Faculty & Staff Association - Los Rios Employee Group
- California Community College Registry
- CaliforniaJobNetwork.com
- CalJobs
- CareerBuilder
- Chronicle of Higher Ed
- Community College Jobs (communitycollegejobs.com)
- Comunidad - Los Rios Employee Group
- DiversityJobs (diversityjobs.com)
- d'primeramano.net Magazine
- EdCareers Portal (Standford)
- Employee
- Glassdoor
- Greater Sacramento Urban League
- Handshake
- HigherEdJobs (higheredjobs.com)
- Indeed
- Job Fair
- Los Rios Human Resource Invite
- Los Rios Job Site
- Native American Collaborative - Los Rios Employee Group
- Sacramento Asian Chamber of Commerce
- Sacramento Black Chamber of Commerce
- Sacramento Builders Exchange
- Sacramento Hispanic Chamber of Commerce
- Sacramento Rainbow Chamber of Commerce
- Sacramento Works
- SacramentoDiversity.com
- Spectrum LGBTQIA+ - Los Rios Employee Group
- THE Hub Magazine (Sac Culture Hub)
- YouTube
Required Documents
- Resume/Curriculum Vitae
- Letter of Interest
